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Logistics/Procurement Assistant

Job Category:
Logistics
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
UN-HABITAT
City/Location:
Islamabad
Country:
Pakistan
Posted On:
20 May, 2006
Last Date to apply:
27 May, 2006
Experience in years
2 to 4
Experience:

At least five years experience in the respective field. He/She should have the capacity to modulate an efficient Logistic system to ensure proper recoding of all inventory providing an up-to-date information for the purpose of Project Management and the donors. A good working knowledge of the latest MS Office and accounting software will be essential. Fluency in both oral and written English will be vital since all the reporting and correspondence will be carried out in English, knowledge and experience with UN procurement rules and regulations is preferred.

Description:
 

Background:

UN-HABITAT has been involved in disaster management and reconstruction of disaster-damaged areas since its inception in 1978.  In Iran, UN-HABITAT supported the preparation of the five volume Guidelines on Earthquake Disaster Management. In Nepal, it provided management and advisory support in the reconstruction of the areas affected by the 1988-earthquake. This included training of artisans, preparing draft seismic and advisory codes, community-based school construction, and technical support to owner-built shelter reconstruction. It was involved in Sri Lanka (landslide hazard mapping), Pakistan (rehabilitation of flood affected areas in Kasur, Punjab), Afghanistan (rehabilitation of war-damaged areas and disaster preparedness through community mobilisation), Mexico (seismic analysis), China (flood-damaged assessment), and Mongolia (risk assessment of Ulaanbaatar). Today it is assisting the governments of Indonesia, Sri Lanka and the Maldives in the reconstruction of Tsunami-affected areas.
 
In Pakistan, the Government-established Earthquake Reconstruction and Rehabilitation Agency (ERRA) has mandated UN-HABITAT to act as its technical advisor on housing and urban re-planning.  To date, UN-HABITAT has received funding support from several donors including UNDP, Japan and the Canadian International Development Agency (CIDA) for various projects including: emergency winterized shelter support, technical and policy support to ERRA, and training support for earthquake resistant reconstruction.

To support these programmes, UN-Habitat is looking for the service of a Logistics/Procurement Assistant who will provide assistance and support to the Programme Support Unit (PSU) headed by a Programme Management Officer(PMO) as related to Logistics and procurement functions.

Act as a focal point for all requisition and procurement of equipment and services for main office and field offices;

Collection of quotations from the suppliers, evaluation of quotations, recommendation and preparation of purchase order;

Establishment of systems and/or enhancing the current systems of inventory controls, stock records and preparation of written notes on inventory, writing off, repairs and dispatch of inventory equipments to field offices;

Establishment and and/or enhancing systems for proper record of consumable stored materials and fuels.

Establishing proper recording and monthly reporting systems of all procurement activities inclusive of updated inventory;

Monitor/liaise with field offices on inventory, fuel consumptions as per the standard systems and establishment of a proper recording system for field’s monthly reports;

Preparation, modification and amendment of lease contract, rental agreement, donation agreement, fuel and vehicle contracts, case reports  with regard to main and field offices;

Review security requirement of office premises

Responsible for vehicles management and driver scheduling for normal working hours and overtime;

Organize travel, accommodation, flight booking for national and international staff for official business;

Collection of flight tickets and flight time related information and dissemination to the concerned staff;

Maintain proper filing system for Logistics and Procurement Unit;

Any other tasks that fall within the competency of the incumbent;


Education
Must Degree Degree Level Country Description
YesGraduateBachelors Degree (2-3 Years)The Logistic Assistant should have a Bachelors degree or equivalent in Financial Management or Business Administration.