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Admin & Finance Assistant - Trucking

Job Category:
Community & Social Services
Career Level:
Mid Career ( 2 to 5 years of experience )
Job Type:
Contractual
Salary
NC- 5
Positions:
1
Agency / Project:
PAKSTRAN Project - UNDP
City/Location:
Islamabad
Country:
Pakistan
Posted On:
08 November, 2014
Last Date to apply:
21 November, 2014
Description:
 

Duties and Responsibilities:-

Under the overall supervision of Component Manager- Trucking- Islamabad, the incumbent will be responsible to provide overall technical assistance.  She/he will: 

  • Ensure the implementation of UNDP Financial and Admin related policies in the Project.
  • Prepare and maintain quarterly advances and financial reports and keep a track of all funds released by the CIU.
  • Prepare necessary documentation for quarterly advances and their settlement in line with the UNDP standard financial procedures.
  • Maintain ledger of financial commitments and advances, ensure settlement of advances in accordance with agreed contract.
  • Prepare payments requests/travel claims with the supporting documentation and liaison with UNDP for payment follow-ups; Handle all financial matters of the meetings, workshops and seminars organized under the project;
  • Maintain project petty expenses and ensure entries in petty cash register, maintain general ledger to keep record of project accounts.
  • Provide support to the CIU to prepare tender documents, disseminate, prepare bids tabulation and ensure quality and quantity of goods before delivery; receive and check invoices from the suppliers and initiate payment requests.
  • Assist in inventory management of both expendable and non-expendable project items. Also responsible for the project file management i.e. to maintain an accessible filing system in the project.
  • Prepare Cash Payment Vouchers, Bank Payment Vouchers, and Journal Vouchers together with complete supporting documentation in support to every financial transaction.
  • Act as focal person for yearly project audit.
  • Perform any other related duty as and when required.

Experiance:

The incumbent should have minimum seven (07) years of experience in adminsiteration and financial management.

Skills:

The candidate must have knowledge of computers, including basic hardware maintenance and use of recent accounting software. Expertise in project formulation and implementation will be an added advantage. The candidate should have strong interpersonal skills and excellent command of English language

Education:

The incumbent should possess a Bachelors degree preferable in Management Sciences or any other degree.