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Senior Administration and Finance Officer

Job Category:
Admin & Finance Officer
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
UN-HABITAT
City/Location:
Islamabad
Country:
Pakistan
Posted On:
13 March, 2006
Last Date to apply:
03 April, 2006
Experience in years
2 to 4
Experience:

At least eight (8) years of relevant working experience including at least 5 years working for international organizations. Preference will be given to those with previous UN-HABITAT and/or UNDP experience. A diverse background in project management is preferred.

Description:
 

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

BACKGROUND

Based in Nairobi, Kenya, UN-HABITAT is the lead agency within the United Nations system for cities and human settlements. The main documents outlining the mandate of the organization are the Vancouver Declaration on Human Settlements, Habitat Agenda, Istanbul Declaration on Human Settlements, the Declaration on Cities and Other Human Settlements in the New Millennium, and Resolution 56/206. UN-HABITAT carries out its mandate through the provision of technical support to national governments.  UN-HABITAT is currently implementing over 240 programmes in 85 countries.

UN-HABITAT has been involved in disaster management and reconstruction of disaster-damaged areas since its inception in 1978.  In Iran, UN-HABITAT supported the preparation of the five volume Guidelines on Earthquake Disaster Management. In Nepal, it provided management and advisory support in the reconstruction of the areas affected by the 1988-earthquake. This included training of artisans, preparing draft seismic and advisory codes, community-based school construction, and technical support to owner-built shelter reconstruction. It was involved in Sri Lanka (landslide hazard mapping), Pakistan (rehabilitation of flood affected areas in Kasur, Punjab), Afghanistan (rehabilitation of war-damaged areas and disaster preparedness through community mobilisation), Mexico (seismic analysis), China (flood-damaged assessment), and Mongolia (risk assessment of Ulaanbaatar). Today it is assisting the governments of Indonesia, Sri Lanka and the Maldives in the reconstruction of Tsunami-affected areas.
 
In Pakistan, the Government-established Earthquake Reconstruction and Rehabilitation Agency (ERRA) has mandated UN-HABITAT to act as its technical advisor on housing and urban re-planning.  To date, UN-HABITAT has received funding support from several donors including UNDP, Japan and the Canadian International Development Agency (CIDA) for various projects including: emergency winterized shelter support, technical and policy support to ERRA, and training support for earthquake resistant reconstruction. 

RESPONSIBILITIES

Under the general guidance of the Chief Technical Advisor (CTA) and reporting to the Programme Management Officer (PMO), the Senior Admin and Finance Officer provides high quality professional management expertise regarding administrative, financial, human resources and logistics issues.  The main role is to support the smooth functioning of UN-HABITAT’s Pakistan programmes and project operations, the consistent delivery of services and the constant evaluation and readjustment of operations to take into account changes in the operating environment.  As a member of the UN-HABITAT Pakistan senior management team, the incumbent will be responsible for the following:

1. Ensuring effective and accurate financial resources management, in accordance with UN Rules and Regulations, and supervision of the finance team including:

Preparation of draft programme and project budgets and preparing mandatory and other budget revisions as required;
Proper planning, expenditure tracking and audit of financial resources;
Monitoring and control of field budgets, including backstopping support as required;
Monitor and plan the cash-flow of the imprest account and expenditures of the budget;
Preparation of regular and ad hoc financial reports as required;

2. Ensure effective human resources management and supervision of human resources, in accordance with UN Rules and Regulations, including:

Timely and effective staffing of UN-HABITAT programmes and projects;
Liaison with UNDP Pakistan Country Office to ensure timely and effective recruitment operations;
Effective monitoring and management of staff contracts, including attendance records, leave balances, extension requirements, etc.
Supporting the establishment of a proper performance management and staff development systems;

3. Ensure provision of efficient procurement and logistical services and supervision of procurement processes and staff, in accordance with UN Rules and Regulations, to deliver the following results:

Preparation and management of procurement documents;
Participation in bid evaluation as required;
Proper management of UN-HABITAT assets, facilities and logistical support;
Ensuring the timely and cost-effective transfer of materials to field offices;
Ensuring smooth operations regarding staff travel to and from the field;
Ensuring the timely organization of workshops and other events;
Maintaining up-to-date inventories of equipment;

4. Any other tasks that fall within the competence of the incumbent.

Languages:

Excellent spoken and written English and Urdu required.

Due to the large number of applications expected, only short-listed candidates will be contacted. The successful applicant will be required to take up the post as soon as reasonably possible.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).


Education
Must Degree Degree Level Country Description
YesAccounting/finance, Business AdministrationMasters DegreeAdvanced University degree in accounting/finance, business administration or another field deemed relevant to Programme Management, or a first university degree with a relevant combination of academic and professional qualifications.

Skills
Must Title Level Description
YesMiscellaneous Excellent  Experience in UN projects. Thorough knowledge of UN rules and regulations and of procedures related to country level project implementation. Ability to work under pressure against deadlines and to work efficiently in a multi-national team. Excellent interpersonal skills and cross-cultural awareness. Ability to work with minimum supervision, with efficiency, competence and integrity. Computer literacy in MS Word and Excel required.