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Admin and Finance Assistant (NIM - SC)

Job Category:
Administration
Career Level:
SC-5
Job Type:
ALD (Appointment of Limited Duration)
Positions:
1
Agency / Project:
Refugee Affected And Hosting Areas RAHA -UNDP
City/Location:
Quetta PMU
Country:
Pakistan
Posted On:
18 July, 2013
Last Date to apply:
03 August, 2013
Experience:

Minimum five years of relevant Experience,

Description:
 

• Maintain & upgrade all the records related to the HR affairs • Ensure the implementation of UNDP/GOP Financial and Admin related policies in the project; • Prepare and maintain quarterly advances and financial reports and keep a track of all funds released by the Project; • Prepare necessary documentation for quarterly advances and their settlement in line with the UNDP/GOP standard financial procedures; • Maintain ledger of financial commitments and advances, ensure settlement of advances in accordance with agreed contract; • Prepare salary/rosters of the project staff and other short-term consultants, if needed and ensure timely payment of salaries; • Prepare payment vouchers with complete supporting documents and issue cheques and advances to vendors concerned after approval from the competent authority; • Maintain project petty expenses and ensure entries in petty cash register, maintain general ledger to keep record of project accounts; • Responsible for inventory management of both expendable and non-expendable project items. • Organize corporate events, meeting & conferences. • Compile and disseminate information/ documents on project activities as required by Provincial Programme Manager & Admin& Finance Associate PMU. • Maintain & upgrade all the records related to the HR affairs. • Handle the recruitment activities such as interview arrangement, reference check, recruitment, etc • Provide administrative support to Human Resource Department in all HR functions. • Assist in processing financial claims and facilitate approval through ensuring appropriate documentation and record keeping in accordance with P.Com rules, • Perform any other related duty as and when required by the respective managers.


Education
Must Degree Degree Level Country Description
 Bachelor Bachelors Degree (2-3 Years) BBA, B.Com, or any other relevant degree

Skills
Must Title Level Description
 Communication Excellent