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Field Security Coordination Assistant

Job Category:
Security
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
UNDP
City/Location:
Lahore
Country:
Pakistan
Posted On:
06 November, 2005
Last Date to apply:
14 November, 2005
Experience in years
2 to 4
Experience:

Minimum 3 years of experience.
Excellent management and administrative skills
Must have strong interpersonal & communication skills;
Must have strong IT skills with excellent financial/accounting skills
Have an good command of written and spoken English;
knowledge of another UN language would be an asset;
Should be flexible, dynamic and results orientated;
Ability to work in a team and communicate well, helping to develop and learn from others in the team;
Ability to work under pressure and ability to meet deadlines
Be friendly, confident & require minimum supervision at work;

Description:
 

Provide general administrative assistance to the UN-DSS office Lahore and maintain routine and confidential correspondence files/documents and ensure they are cross-referenced filed as appropriate.

Annual Procurement plan for UN-DSS office Lahore. Deal with all matters of procurements from making comparative statements of vendor until final payments are forwarded to vendors.

Deal with all finance matters including Atlas related activities like payments, requisition for purchase orders, preparation of different reports related to different projects and budgets of UN-DSS as whenever required.

Maintain correspondence and interaction with UN Agency Security Focal Points (SFP), and ASC on the updates of staff and dependents data, Contingency, Evacuation and Office Security Plans. Support AFSCO) in the effective coordination with, Police/military and other Law Enforcement agencies.

Supervise Lahore UN Radio Rooms Operational and coordinate for any admintrative task.

Provide round the clock coordination and administrative support to AFSCO in case of crisis in updating their data and compiling of reports. 

Supervise all activities related to travel i.e. preparation of Travel Authorizations (TAs), airline bookings or road travel arrangements, hotel bookings and final settlement of DSA fro UNDSS Lahore office.

Management of vehicle of UN-DSS offices Lahore and Supervise all vehicle related activities and records.

Other general administrative tasks like maintenance of petty cash records, proper filling system, drafting of minutes and support for smooth running of office resources.

Active participation in all security related exercises in terms of administration. Arrange and Coordinate different security meetings, workshops and trainings throughout the year as required by the AFSCO and with reference to the yearly plan of action.


Education
Must Degree Degree Level Country Description
YesGraduateBachelors Degree (2-3 Years)Graduate or preferably Post Graduate degree in Management Sciences is desirable but not a requirement