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Admin & Finance Assistant

Job Category:
Support Staff
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
Strengthening Democracy Through Parliamentary Development
City/Location:
Islamabad
Country:
Pakistan
Posted On:
20 October, 2005
Last Date to apply:
30 October, 2005
Experience in years
2 to 4
Experience:

3 – 5 years relevant experience with UN agencies in a similar position.

Excellent English writing and speaking abilities.

Advance knowledge of MS Word, MS Excel and MS Power Point.

Good organization skills.

Ability to handle accounts and administration related matters independently.

Description:
 

The Admin & Finance Assistant will maintain and up date the project budgets and revisions in consultation with the National Project Director and National Project Manager and perform administrative duties to assist the National Project Director and National Project Manager and the project staff. He/she will be responsible to perform the following tasks:

Prepare project budgets and maintain financial disbursement and monitoring systems in line with the project financial management system.

Prepare financial reports along with all relevant documents on quarterly basis.

Handle all logistical, financial and administrative matters of the workshops, meetings, conferences and seminars organized by the project.

Assist in preparation of payments requests/travel claims with the supporting documentation and liaison with relevant quarters for payments follow-up.

Operate PROMIS software. Ensure full utilization of the software including maintaining financial, administrative and personnel data accordingly.

Perform as focal point for NEX Audit. Prepare and maintain all the ledgers as per the guidelines stipulated in PCOM-4.

Ensure maintenance of stock of stationery/supplies for the project.

Maintain list of addresses and contact numbers of relevant organizations, individuals and agencies.

Arrange logistics arrangement for the project team wherever required.

Facilitate recruitment processes and prepare contracts for the project staff accordingly.

Any other duties as required.

Supervision:

The National Project Manager will supervise the Admin & Finance Assistant.


Education
Must Degree Degree Level Country Description
YesGraduateBachelors Degree (2-3 Years)