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Procurement Assistant

Job Category:
Procurement
Career Level:
Job Type:
Full Time
Salary
Rs. 32,000 to Rs. 55,000
Positions:
5
Agency / Project:
UNDP
City/Location:
Islamabad
Country:
Pakistan
Posted On:
17 October, 2005
Last Date to apply:
30 October, 2005
Experience in years
2 to 4
Experience:

Minimum 3 years of relevant administrative experience is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of web based management systems.

Description:
 

Ensures implementation of operational strategies focusing on achievement of the following results:

Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.

Provision of inputs to the CO Procurement business processes mapping and elaboration of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

Supports procurement processes for CO, NEX/DEX projects and at the request of other Agencies focusing on achievement of the following results:

Provision of inputs to preparation of procurement plans for the office.

Support to organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation.

Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendor creation in Atlas, maintenance of the filing system in the procurement Unit.

Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.

Provision of information for preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.

Contributes to implementation of sourcing strategy focusing on achievement of the following result:

Update of the rosters of suppliers.

Ensures proper control of CO Assets focusing on achievement of the following result:

Preparation of inventory reports.

Implementation of Inventory and physical verification check-up in the CO and projects.

Ensures provision of logistical services focusing on achievement of the following results:

Purchase of tickets and PO preparation; arrangement of shipments; vehicle maintenance organization; conference facilities arrangements.

Timely conducted DSA, Travel Agencies, vehicle maintenance, hotel and conference facilities surveys.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in the trainings for the operations/ projects staff on Procurement.

Sound contributions to knowledge networks and communities of practice.

Note: The deadline for submitting applications is 31 October 2005, however, shortlisting of applications will be done on daily basis.


Education
Must Degree Degree Level Country Description
YesBachelors Degree Bachelors Degree (2-3 Years)Bachelors Degree with specialized certification in Procurement