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Programme Officer

Job Category:
Career Level:
Job Type:
Full Time
Agency / Project:
Posted On:
13 August, 2005
Last Date to apply:
24 August, 2005
Experience in years
2 to 4

At least 3-5 years of increasingly responsible experience in the field of development, including analytical and field experience in governance related interventions; substantial management, coordination and operations experience in donor assisted programmes.
Relevant experience at the national or international level in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects. Experience in the usage of computers and office software packages, experience in handling of web based management systems.



Under the guidance and direct supervision of the Assistant Resident Representative (Governance), the Programme Officer is responsible for management of  UNDP programme within the Governance thematic areas assigned. The Programme Officer analyzes political, social and economic trends and leads formulation, management and evaluation of programme activities within his/her portfolio and provides policy advice services. 

The Programme Officer supervises and leads programme support staff and coordinates activities of the projects’ staff. The Programme Officer works in close collaboration with the operations team, programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP programme implementation.


Implementation of programme strategies

Ensures implementation of programme strategies focusing on achievement of the following results

  • Analyze the economic, social and political environment in the country and assess UNDAF/CP/CPAP effectiveness in achieving thematic and sectoral goals at the country level and consistency with UNDP corporate direction.
  • Make substantive contribution to operationalizing the UNDAF/CPAP and CP by identifying strategic opportunities for programming. In this context contribute to governance programme development within the framework of UNDAF and Country Programme through all the stages from project identification, appraisal and approval. It would involve writing sector/thematic reviews, undertaking capacity assessments of potential partners, drafting substantive correspondence, launching formulation missions and other related activities.
  • CO business processes mapping and preparation of the content of internal Standard Operating Procedures in Results Management.

Management of the CO programme

Ensures effective management of the CO programme within the thematic/sectoral areas assigned  focusing on quality control from formulation to implementation of the country programme achieving the  following results 

  • Manage assigned portfolio of Governance Unit by monitoring progress of work through field visits, project review meetings and technical reviews in accordance with annual work plans. Ensure timely and effective implementation of assigned portfolio to produce quality results.
  • Review periodically commitments and disbursement levels of the portfolio. Monitor closely orderly liquidation of approved budget resources and identify approaches and modalities to achieve delivery targets and take timely actions. Prepare timely mandatory and substantive project/budgets revisions, when necessary.
  • Oversee the effective provision of UNDP support services including financial, human resources, procurement, information technology to implementing partners. Advise and guide national counterparts and other development partners on implementation modalities, and ensure compliance with PCOM.
  • Monitor programme/project implementation, management and financial reporting through Atlas;
  • Provide inputs for regular progress reports for the democratic governance portfolio and attending to route requests for information from CO management and UNDP HQs, as may be communicated through ARR Governance.
  • Initiate and maintain close contact with government officials, local leaders, NGO managers, international agencies, private sector etc. to ensure coordination and cooperation in achieving the desired outcomes and success of UNDP interventions.
  • Assist in the preparation of CP, CPAP, MYFF, CO work plan and Unit Plan, and take necessary actions to carry out all planned actions as scheduled.
  • Participate and when required represents Unit Chief in the CO management meetings and inter agency thematic group meetings. Plan, organize and participate in meetings with Government counterparts, project management, programme stakeholders, UN agencies and donors. Also interact with other units for developing cross-thematic links, information exchange and knowledge sharing.
  • Effective application of RBM tools, establishment of management targets (BSC) and monitoring achievement of results.
  • Design and formulation of CO programme within the area of responsibility, translating UNDP’s priorities into local interventions. Coordination of programme implementation with the executing agencies. Introduction of performance indicators/ success criteria, cost recovery, targets and milestones.
  • Initiation of a project, presentation of the project to PAC, entering project into Atlas ( in small offices), finalization of contribution agreement; determination of required revisions; coordination of the mandatory and budget re-phasing exercises, closure of projects through review. Programme Officer performs functions of Manager Level 1 in Atlas for POs and vouchers approval, participates in recruitment processes for projects
  • Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit of NEX projects.
  • Evaluation of the programme impact. Monitoring and analysis of the programme environment, timely readjustments in portfolio.

Creation of strategic partnerships and implementation of the resource mobilization strategy 

Ensures creation of strategic partnerships and implementation of the resource mobilization strategy   focusing on achievement of the following results

  • Mobilizes resources with government counterparts, bilateral aid agencies, multilateral financial institutions, through advocacy of UNDP’s interventions.
  • Development of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the specific thematic areas based on strategic goals of UNDP, country needs and donors’ priorities. 
  • Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.

Provision of top quality policy advice services to the Government and facilitation of knowledge building and management

Ensures provision of top quality policy advice services to the Government and  facilitation of knowledge building and management focusing on achievement of the following results

  • Document lessons learned and codify knowledge generated on best practices in governance portfolio and disseminate information through active participation in UNDP networks and other sources in order to improve visibility and coverage of UNDP work.
  • Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to programme country policy goals.
  • Development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
  • Sound contributions to knowledge networks and communities of practice.
  • Organization of trainings for the operations/ projects staff on programme issues.

Must Degree Degree Level Country Description
YesMastersMasters DegreeMaster’s Degree or equivalent in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field.

Must Title Level Description
YesKnowledge Management and Learning Excellent  Promotes a knowledge sharing and learning culture in the office; In-depth knowledge on development issues; Ability to advocate and provide policy advice; Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills; Understanding of key development and governance issues as well as possible approaches and methodologies to address these issues;Knowledge and demonstrated work experience in analyzing, designing and implementing devolution, corporate governance, governing institutions and capacity development programmes is essential; Candidates should have initiative, sound judgment and demonstrated ability to work harmoniously with persons of different nationalities and cultural backgrounds; Ability to work under conditions of extreme pressure and minimum supervision is required; Excellent skills in communication, knowledge management, partnership building and networking.
YesCorporate Competencies Excellent  Demonstrates integrity by modeling the UN’s values and ethical standards; Promotes the vision, mission, and strategic goals of UNDP; Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability; Treats all people fairly without favoritism
YesManagement and Leadership Excellent  Focuses on impact and result for the client and responds positively to feedback; Leads teams effectively and shows conflict resolution skills; Consistently approaches work with energy and a positive, constructive attitude; Demonstrates strong oral and written communication skills; Builds strong relationships with clients and external actors; Remains calm, in control and good humored even under pressure; Demonstrates openness to change and ability to manage complexities;
YesDevelopment and Operational Effectiveness Excellent  Ability to lead strategic planning, results-based management and reporting; Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources Strong IT skills; Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change.