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Admin & Finance Assistant

Job Category:
Admin & Finance Officer
Career Level:
Job Type:
Full Time
Agency / Project:
BRESL Project
Posted On:
08 May, 2011
Last Date to apply:
30 June, 2011
Experience in years
2 to 4

At least 5 years relevant experience


Under the overall guidance of the National Project Director (NPD) and reporting to the National Project Coordinator (NPC), the Admin & Finance Officer (AFO) will provide high quality professional management services pertaining to administrative, financial, human resources and logistic matters. It includes assisting NPC in recruitment of project staff, financial planning and reporting, procurement of equipment and disbursement of funds to the Provincial Coordination Units.

The AFO will be responsible for the following specific tasks:


-          Prepare budget forecasts and estimates in coordination with NPC for annual and quarterly budget requirements and project proposals, which involve financial forecasting, budgeting and accounts;

-          Develop and process requests for advances to the UNDP-Country Office and ensure settlement of all advances in accordance with PCOM and UNDP procedures and guidelines;

-          Manage utilization of quarterly advances in accordance with quarterly workplans in collaboration with NPC and keep track of all project fu                                                                                                                                                                                                                                                                                                                                             nds received, disbursements, financial obligation and advances;

-          Prepare and process tender documents, invite bids from open market, prepare comparative statements and ensure financial accountability in all project related procurements, subcontracts and outsourcing;

-          Resolve issues pertaining to payment of taxes and duties on project procurements, shipments and transactions and initiate follow-up with agencies concerned;  

-          Assist with all administrative and logistical arrangements for meetings, workshops and conferences; 

-          Prepare different correspondences on the above matters and ensure follow up system; 

-          Assist in preparation of payments requests/travel claims with the supporting documentation and liaison with UNDP for payment follow-ups;

-          Prepare project budgets and maintain financial disbursements and monitoring systems for monthly submission to UNDP and GoP; 

-          Process financial claims and facilitate approval through ensuring appropriate documentation and record keeping in accordance with PCOM rules;

-          Handle all financial matters of the meetings, workshops and seminars organized under the project;

-          Act as focal person for project’s audit for the GEF-UNDP and GoP funds;

-          Prepare and maintain ledger for monitoring financial commitments, monthly financial statements, non expendable property ledger;

-          Prepare cash plan, expenditure reports and correspondence on utilization of PSDP funds;

-          Keep track of all advances released to Provincial Coordination Units and Pilot Project

Must Degree Degree Level Country Description
 BachelorBachelors Degree (2-3 Years) BBA / B.COM or any relevant discipline

Must Title Level Description
 ComunicationGood  Should be able to handle various task assigned by the higher management Further should be able to execute tasks under the guidance of experts The candidate should have good communication and interpersonal skills The work would involve meeting short deadlines so the capability of handling pressures calmly is required.